Web Clerk

Print Friendly, PDF & Email

Last Updated on 2 years by IMYM Tech Lead

(02/22/19)

Purpose

The Web Clerk coordinates technical and administrative issues for the Website under the oversight of the Representatives Committee. The Web Clerk assists the IMYM Communications Assistant as needed in the preparation of documents for Website posting. The Web Clerk should have some experience with maintaining Websites, the ability to respond promptly to user needs, and familiarity with the Yearly Meeting.

Appointment

The Web Clerk is named by the Nominating Committee to be approved by the Yearly Meeting for a three-year term of service, renewable

Responsibilities

The Web Clerk will:

  1. Administer the site, including organization, appearance, and operational features, with emphasis upon meeting the utilitarian needs for conducting Yearly Meeting affairs and providing maximum accessibility for users.
  2. Administer hosting of the site, including management of commercial support services and their expense and informing the Finance Clerk of the budgetary needs. Deal with any technical issues that arise with the site.
  3. Provide assistance for visitors, users, and help the clerks of committees keep their pages updated.
  4. Promptly post submitted materials and frequently update the site.

  5. Help monthly meeting Clerks, Representatives Committee, and Arrangements Committee to upload documents and information to their pages, so they can mail the link around to their committees.
  6. Provide opportunity for clerks, convenors, coordinators and others serving the Yearly Meeting to develop and manage their own pages on the site, including instruction on navigating the site, and posting materials
  7. .Coordinate the development and implementation of new applications.
  8. Serve as a member of Representatives Committee.
  9. With help from the IMYM Communications Assistants, assist the Historian-Archivist in posting the major archival records of the Yearly Meeting in searchable form. Work with Historian-Archivist and Presiding Clerk to develop policies and procedures regarding preservation of information.
  10. Provide detailed technical assistance and guidance for the Communications Assistant as appropriate and necessary.
  11. Assist Presiding Clerk in distributing quarterly newsletter via email; keep email list updated, removing and adding names as requested.
  12.  Receive and discern appropriateness of requests to add items to announcements page. Attempt to keep home page and announcements page up to date with updates about Gathering, upcoming meeting information, and news from monthly and regional meetings, as well as national Quaker organizations.
  13. Work with and assist Regional Meetings which have pages on the site (currently Arizona Half-Yearly Meeting and New Mexico Meeting).
  14. Liaison with and develop best practices with Web Clerks and equivalent at monthly meetings within IMYM and beyond.

Financial Arrangements

The Yearly Meeting will pay expenses for attending the Representatives Committee meetings, upon request. The Web Clerk submits hosting expenses for reimbursement. Incidental operating expenditures for clerical supplies, communications, etc., may be submitted to the Treasurer for reimbursement. The Treasurer should be consulted before incurring unusual expenses.