Last Updated on 2 years by IMYM Tech Lead
(12/20/17)
Purpose: Guide the Representatives Committee in carrying out its purpose which is the general care of the business of the yearly meeting between the annual sessions. If Friends need the Representatives Committee to make a decision between IMYM sessions, the decision must align with established Yearly Meeting policies as expressed in IMYM minutes, procedures described in the position descriptions in Guide to Procedures, and the IMYM Faith and Practice. Representatives Committee has both deliberative and executive functions:
Appointment: Intermountain Yearly Meeting appoints a Clerk for a three-year term to begin at the rise of an annual session.
Responsibilities of the Clerk:
Ageneral description of clerking duties and responsibilities, and over-all work and attitudes begins on page 57 of IMYM’s Faith and Practice. There are also other useful guides to the work of the clerk of Meetings and committees. IMYM expects the Representatives Committee Clerk will:
- Preside at Representatives Committee meetings and maintain communication and follow-up work as requested by the Committee.
- Attend the January Arrangements Committee meeting, in order to provide helpful information to that committee.
- Help the IMYM Presiding Clerk define the proposed business meeting agenda, as requested, and to serve on the Clerk’s Advisory Committee.
- Attend the annual gathering in order to work with the Arrangements Committee Clerk and the Presiding Clerk.
Financial Arrangements: The Yearly Meeting pays the expenses of the Clerk to attend meetings of the Representatives Committee, the Arrangements Committee, and the annual session as needed. (See the Guide page Who Pays IMYM Travel.) Incidental operating expenditures for clerical supplies, communications, etc., may be submitted to the Treasurer for reimbursement. The Treasurer should be consulted before incurring unusual expenses.