Last Updated on 2 years by IMYM Tech Lead
(08/18/2017)
The Recording Clerk of Representatives Committee is responsible for preparing and distributing a full and correct record of Representatives Committee proceedings, working under the oversight of the Clerk of the Representatives Committee.
Appointment: The Recording Clerk of Representatives Committee is appointed for a three year term beginning at the rise of an annual session.
Responsibilities of the Recording Clerk include:
1. Assisting the Clerk of Representatives Committee in conducting business sessions and, with the Clerk, keeping accurate minutes of all proceedings, including accepted reports. Minutes prepared after gathering the sense of the meeting shall be read immediately, and if approved, so recorded.
2. Having at hand minutes of previous meetings of both Representatives Committee and the Yearly Meeting.
3. Assisting the Clerk in attending to the interim business of Representatives Committee.
4. Collecting and assembling the record of each Representatives Committee meeting (proceedings, reports, etc.) and reviewing this record with the Clerk.
5. Finalizing the record of a meeting as soon as possible and submitting to the Web Clerk for posting on imym.org. A message (usually e-mail) should be sent to all Meetings and members of the Representatives Committee informing them that the full record is available on the web. It is expected that Meetings and individuals will be able to download and print the record as needed.
6. Maintaining a file of pertinent records for the guidance of succeeding recording clerks.
7. Assisting the Historian-Archivist with maintaining original archival records of documents of fundamental importance originating from the Representatives Committee.
Financial Arrangements: The Yearly Meeting pays upon request the travel expenses to the winter Representatives Committee meeting. Incidental operating expenditures for clerical supplies, communications, etc., may be submitted to the Treasurer for reimbursement. The Treasurer should be consulted before incurring unusual expenses.